On Saturday, July 20, 2013, The IAWTV begins the process for electing members to the 5 open seats available for the Board of Directors. The Election process is established by the Board of Directors and elections are conducted by secret ballot email votes of the eligible voting members of the IAWTV which are managed by the Academy Administrator. E-mail all nominations to firstname.lastname@example.org.
A member shall be eligible for the Board if s/he is currently an Active Member, has been a member of the IAWTV for at least 6 months prior to the start of the term of office (in this case became a member by February 1, 2013), and has neither been suspended nor subject to any other disciplinary action prior to the effective date of the election.
The election opens with a call for nominations. Any Active Member regardless of location can nominate himself/herself, or any other IAWTV members regardless of location for an open seat. If you are an Active Member in good standing you are eligible to participate and will receive a link to submit your nominations next week. The number of allowable nominations, including yourself, may not exceed the total number of seats available which is 5.
Only members whose membership expired between March 1, 2013 to July 31, 2013 will be exempt as there was no way for them to renew at that time. These members must renew per the instructions given in in the e-mail “IAWTV.org Relaunch” which will be sent out early next week.
Accept / Decline Nominations
Following the call for nominations, members who have been nominated will be contacted by the Academy Administrator to accept or decline her/his nomination. Upon acceptance of a nomination, the Active Member must provide a statement about why s/he is running for the Board for publication to the membership (Candidate Statement). Failure to submit a Candidate Statement shall result in forfeiture of the nomination. The IAWTV will then publish the complete list of candidates on IAWTV.org and their statements will be emailed to each Active Member for review.
Voting and Term of Office
After the campaign/review period, the first round of ballots listing the candidates shall be emailed to the voting membership and must be submitted by the designated deadline per the timeline below.
The top 10 candidates will then run for election in a final round vote. The final round of ballots, listing the top 10 candidates as determined by the first round vote, shall be emailed to the voting membership and must be submitted by the designated deadline per the timeline below. In the event the final round vote is tied then another vote shall be required to break the tie. Those elected to office shall have met a majority of votes cast by the IAWTV voting membership and will serve beginning September 1, 2013 through July 31, 2015.
We look forward to your participation in the election. A complete timeline has been listed below for your reference. If you have questions about the election process, please email the Academy Administrator at email@example.com.
Board of Directors Election Process/Timeline
5 Board of Directors seats are open for this term. Active Members elected to the Board during this election will serve September 1, 2013 to July 31, 2015.
Saturday, July 20, 2013 – Sunday, July 21, 2013
Notice of election and process
Monday, July 22, 2013 – Sunday, July 28, 2013 at 6:00pm (PST)
Call for nominations
Sunday, July 28, 2013 – Tuesday, July 30, 2013
Tuesday, July 30, 2013 – Saturday, August 3, 2013 at 6:00 PM (PST)
Nominees contacted to Accept / Decline their nominations
Candidate Statements, for those accepting nominations, must be submitted by Saturday, August 3, 2013
Monday, August 5, 2013
Candidates announced and their statements published for the membership to read .
Tuesday, August 6, 2013 – Saturday, August 10, 2013 at 6:00pm (PST)
First Round Ballots emailed to voting members
Votes due by August 10, 2013 at 6:00pm (PST)
Saturday, August, 10 2013 – Sunday, August 11, 2013
Tally First Round Ballots
Monday, August, 12 2013 – Monday, August, 19, 2013 at 6:00pm (PST)
Final Round Ballots emailed to voting members
Votes due by Friday, August, 19, 2013 at 6:00pm (PST)
Tuesday, August 21, 2013 – Wednesday, August 22, 2013
Tally Final Round Ballots
Week of August 25, 2013
Results to be announced sometime during the week following verification of the results by the Elections Inspectors
Wednesday, September 1, 2013
New Board Members officially take office